2022 BF Header

Exhibitors

2022 KAMLOOPS BRIDAL FAIR CANCELLATION

Due to the Omicron variant and the recent restrictions placed on gatherings & events, we have decided to cancel the 2022 Kamloops Bridal Fair. It is with a heavy heart that we must cancel, but the safety and health of our valued exhibitors and attendees, as well as adhering to all current public health orders, is of the utmost importance to us.

An email has been sent to all currently registered exhibitors regarding the cancellation. 

Exhibitors

Every detail is important at a wedding. This is a great opportunity to display your products and services to over 400 brides and wedding planners from Kamloops and surrounding areas.

2022 Exhibitor Handbook

Frequently Asked Questions - Exhibitors

COVID Questions

Q: Will vaccine passports be required to be an exhibitor?
A: Yes, all exhibitors will need to show proof of vaccination on the day of the event.

Q: Will masks be required?
A: Yes, masks will be required for all attendees and vendors at the event. 

Q: Could there be additional requirements?
A: Yes. We will be following all Provincial Public Health Orders and Interior Health Region restrictions. If there are any changes prior to the fair, we will update all exhibitors via email. 

Q: If the fair had to be cancelled due to COVID restrictions, would exhibitors receive a full refund?
A: Yes, exhibitors would receive a full refund for COVID related cancellation of the fair. 

General Questions

Q: Can we serve food samples at our booth?
A: All food samples must be pre-approved through the TRU Conference Office. Proof of food safe is required. Due to COVID, any food samples approved to be served will need to be individually packaged. 

Q: Can we give out bottled water to the attendees?
A: No. Our facility has a contract with Coke and therefore cannot allow water or other bottled beverages to be given out.

Q: Can we offer product samples at our booth?
A: Yes, as long as it is not food or bottled beverages. See above questions regarding food samples and bottled water.

Q: Is there food available or should we pack a lunch?
A: There is an exhibitor lounge which will have some food and beverages for the exhibitors. Please remember to have someone at your booth at all times. If you have food allergies, please let the bridal fair coordinators know by January 14, 2022 by emailing bridalfair@tru.ca

Registration Questions

Q: How long after I register is the cheque expected to get to you?
A: If paying by cheque, we require it within two weeks of registration in order to continue holding a booth space for you. After two weeks we will release the tentative booth space, and will only confirm a new space once payment has been made.

Q: Can we have more than one company advertising at our booth?
A: No. We allow only one company per a booth.

Q: Is there an early-bird rate for registration?
A: Yes. The early-bird pricing goes from Nov 2 - Dec 16, 2021. As of Dec 17, 2021, the pricing of the booth will increase slightly.

Q: Are there just the two types of booths (Standard & Deluxe), or are there any other options?
A: We only offer two types of booth. We do not have any half rate or half size booths.

Q: When will I receive confirmation of a booth space?
A: You will receive a reply about your booth space within 24 hours of registration (with the exception of weekends). If paying by credit card, you will receive your confirmation and receipt at the same time. If paying by cheque, you will receive a tentative confirmation of booth space, and a follow up confirmation once payment has been received.

Q: Will I get the same space as last year?
A: Due to potentially having a smaller than normal Bridal Fair in 2022 we will not be guaranteeing any space until the first week of January as we may be limiting the fair to specific rooms. 

Setup & Tear-Down Questions

Q: When are we able to setup our booth?
A: Setup can be done between 2 p.m. and 6 p.m. on Saturday, Jan. 29 , or starting at 7 a.m. on Sunday, Jan. 30.

Q: When does our booth have to be setup by?
A: We request that your booth be fully set and ready by 10:45 a.m. on Sunday, Jan. 30.

Q: Where can we park to unload our vehicles?
A: Load in for the first-floor Rotunda, second-floor Rotunda & Terrace can all be done through the second-floor entrance. Load in for the Mountain Room can be done through the third-floor main entrance. Please remember that this is not a permanent parking area. Please unload quickly and move your vehicle for others to access the loading area. See this map for a detailed view of load-in locations.

Q: Where should we park our vehicles when we are done unloading?
A: Please park in lot J, H or N once you are finished unloading.

Q: How do we hang banners or signage at our booth?
A: You can hang them off the crossbars of the pipe and drape or use painters tape on the walls. No duct tape, packing tape, masking tape, push pins or other adhesives are allowed as it may damage the walls or leave residue. Exhibitors are liable for any damage to their booth space.

Q: Will the venue have carts available for load in or tear down?
A: Although our facility has some catering carts, we do not recommend relying on using one as it is a busy day. We recommend bringing your own carts and dollies for load in and tear down.